How to Report & What Happens Next

The following are ways that a student can report a concern about sexual or gender-based harassment, misconduct, or violence. These are not the only ways to make a report. Students with questions or who need support with the reporting process are encouraged to reach out to the confidential and responsible employees listed above.

How to make a report. Reports may be made via the Title IX website, email, phone, or in-person. Reports may be made by the individual directly affected by the incident of concern or by another person on behalf of that individual.

Resources with Reporting Duties

Contact Information

Title IX Office

-          Meg Farra, Deputy Title IX Coordinator for Students

 

-          Sandy Chung, Vice President for Human Resources & Title IX Coordinator for Compliance

 

-          Matt Rygg, Associate Vice President for Student Development & Title IX Coordinator for Education

 

-          Patrick Plaza, Deputy Title IX Coordinator for Administrative Processes

 

-      (503) 943-8982

-      titleix@up.edu

-      up.edu/titleix

-      Waldschmidt Hall, 5th Floor

Residence Life Office

-       All staff at Residence Life including the Director of Residence Life, Residence Life administrative office staff, hall directors, assistant hall directors, and resident assistants

-      (503) 943-7205

-      reslife@up.edu

-      up.edu/residencelife

-      Tyson Hall 123

Student Conduct Office, including:

-       Sarah Meiser, Associate Director of Community Standards

-      (503) 943-7205

-      meisers@up.edu

-      up.edu/residencelife/student-conduct

-      Tyson Hall 123

Public Safety Office

-       All staff at Public Safety Office including the Director of Public Safety, Public Safety Officers, and Dispatchers, and any other Public Safety staff member

-      (503) 943-7161

-      publicsafety@up.edu

-      up.edu/publicsafety

-      Haggerty Hall 100

What happens next? If a report is made to a non-Title IX Office or individual, the report will be relayed to the Title IX Office. Once the Title IX Office receives a report, directly from the reporting party or from another office or individual, a Title IX staff member (such as Title IX Coordinator or Deputy Title IX Coordinator member) will contact the reporting party to explain the Title IX process, including next steps, and to discuss types of support available, including potential academic and non-academic resources

Informal resolution processes. For matters involving less serious conduct, the Title IX Office may facilitate informal resolution processes if this is requested by or agreeable to the reporting party and also agreeable to the University. Generally, informal resolution processes are not applicable to cases involving sexual assault and more serious cases of sexual misconduct.

Informal resolution processes typically involve the facilitation of support and accommodations for the reporting party, along with discussion and/or action as agreed with by the responding party.

Formal resolution processes. For matters involving conduct that is more serious (such as any form of sexual assault and more serious cases of sexual misconduct) or in any type of matter if requested by the reporting party, the Title IX Office will facilitate formal resolution processes.

The first part of the formal resolution process involves an investigation by a University investigator who gathers information (such as via interviews, document review, etc.). (More information about the investigation process is in Section VII below.)

The second part of the formal resolution process is the student conduct process. The student conduct process involves a student conduct panel with specific Title IX related training. The panel will be provided with the information gathered by the University investigator. The panel also may hear testimony directly from the reporting party, responding party, and other witnesses. The panel will make a determination about whether a conduct violation occurred and what sanctions are appropriate to the violation, if any. (More information about the investigation process is in Section VII below

Important note. What happens if a student reports concerns to a responsible employee at the University and the student requests confidentiality or anonymity or that the University not pursue the report?

The University will take all reasonable steps, consistent with legal requirements, to investigate and respond to the report consistent with the student’s request for confidentiality or request not to pursue an investigation. If a reporting student asks that his or her name or other identifiable information not be disclosed to the responding party, the University's ability to investigate and/or respond may be limited. In any instance of alleged sexual or gender-based harassment, misconduct, or violence, the University will evaluate a request for confidentiality or request to not pursue an investigation in the context of its responsibility to provide a safe, nondiscriminatory, and non-harassing environment for all community members, including students. In the event the University cannot maintain confidentiality, the University will attempt to inform the reporting student.

The University will strive to honor the request of the reporting party as to a course of action. However, the University reserves the right to take action as the University determines is appropriate and necessary in all cases of sexual or gender-based harassment, misconduct, and/or assault, particularly where there may be an imminent threat.

Making a report to law enforcement. In addition to the right to file a Title IX complaint, a reporting party has the right to file a complaint with local law enforcement if the reporting party believes a crime has occurred. An incident can be reported to the Portland Police Bureau for possible criminal prosecution. The police report can be made at Public Safety or directly to the Portland Police Bureau.

If the report for law enforcement is made through Public Safety, Public Safety also will notify the Title IX Office for appropriate follow up and administrative investigation. If a report is made directly to the Portland Police Bureau, the Title IX Office may not know about the report and therefore would not be able to initiate the University’s Title IX processes.

The University has no ability to pursue criminal charges against an individual through the University’s Title IX investigation or conduct process. The most serious discipline the University can issue through the conduct process is dismissal from the University.

Resources for making a report to law enforcement

Contact Information

Portland Police Bureau

-      Emergency: 911

-      Non-Emergency: (503) 823-3333

-      portlandoregon.gov/police

Public Safety Office

-       All staff at Public Safety Office including the Director of Public Safety, Public Safety Officers, and Dispatchers, and any other Public Safety staff member

-      (503) 943-7161

-      publicsafety@up.edu

-      up.edu/publicsafety