Sales and Solicitation

The University recognizes the desirability of permitting recognized student organizations and University departments an opportunity to supplement their allocated resources through organized and pre-planned, schedule-approved fundraising activities.

Individuals may not sell or solicit among the general University population unless they are sponsored by a recognized student organization or University department. Individual students who are fulfilling a class assignment which involves sales or solicitation in order to meet an approved curricular objective (e.g., for a marketing class) may conduct such projects on campus, and may keep a portion of the proceeds consistent with the class assignment’s objectives. Students who are conducting sales or solicitation as a class assignment must follow all University policies and procedures which apply to sales and solicitation for student organizations and University departments.

The use of the University’s name, logos, seals, and symbols on any merchandise must be approved by the Office of Marketing and Communications. Unauthorized use and/or alteration of name, logo, or designated symbols of the University is strictly prohibited. Excluding University Athletics, Marketing and Communications, and Residence Life, approval from the Office of Student Activities is required for all student and departmental sales, services provided in exchange for resources, and solicitation for support by campus groups, both on and off campus, as well as all on-campus attempts to solicit the University student population by unaffiliated non-profit groups and businesses. Request forms are found at Student Activities. Student groups should submit request forms at least two weeks in advance of the beginning of the proposed fundraiser or solicitation. If the solicitation is a campaign to request donations from parents, friends, organizations, or businesses, student groups should submit the request four weeks in advance of the proposed launch of the campaign as additional approval must be granted from the Office of Development. Crowd-source fundraising is not allowed.

“Sales” are defined as the act of exchanging a product for money, goods, or other services. Examples of sales:

  • Bake sales
  • Merchandise sales
  • Concessions sold at an event
  • Banquets, pancake breakfasts, spaghetti dinners
  • Rummage sales or sales of club-owned property no longer used or needed
  • Event tickets, discounts, or subsidies
  • Third party sales of wares or brand specific products
  • Live and/or silent auctions

“Services Provided” are defined as an act of exchanging organized labor or a service for money, goods, or other services. Examples of services provided:

  • Car washes
  • Lawn/yard care
  • Clean up projects
  • Event registration or security services
  • Transportation or shuttle services
  • Club specific technical expertise such as DJ services, marketing services, web services

“Solicitation” is defined as any effort to ask for support, donations or contributions of money, goods, or services. Examples of solicitation:

  • Requests for donation, discount, or sponsorship
  • Requests for door prizes, gifts-in-kind, event support
  • Pledges or petitions for support
  • Voter registration drives
  • Charitable drives for food, clothing, shoes, hygiene items
  • Collection drives for non-profit organizations or disaster relief
  • Events held for a specific charity

Raffles and bingo games where the exchange of money is required to participate are a form of gambling regulated by the State of Oregon. Request to host these types of activities may be approved under specific guidelines which can be found at Student Activities.

Upon submission of a request for a sales and/or solicitation activity, the Office of Student Activities may require further documentation and/or communication with the student group to clarify logistics and parameters before approving or denying the request.

Student groups representing themselves or an individual in the group representing him or herself as acting for or on behalf of the University in any commercial enterprise or in the solicitation or collection of funds for any purpose without advance approval by the appropriate University official or agency is prohibited. This applies to all means of communication, including but not limited to e-mail, standard mail, telephone, text, social media post, fax, or in-person contact.

Sales are permitted only from behind tables or in booths in approved and reserved locations. Canvassing and door-to-door sales and/or solicitation are expressly prohibited.