Advertising, Posters, Distribution of Literature, and Chalking

Advertising

University personnel and registered student clubs and organizations may post or distribute literature on University property. All materials posted or distributed must clearly indicate the name of the sponsoring student club, organization, or University department, and any additional information required by the Office of Student Activities. For instance, if the advertisement is for an event, the department requires accurate date(s), time(s), location(s), and contact information for disability accommodation requests. All posted materials must bear an approval stamp affixed by the Office of Student Activities. Additionally, a copy of all material distributed on campus must be given to the Office of Student Activities prior to distribution or posting. Unauthorized material will be removed. Authorization of publicity does not imply sponsorship, approval, or endorsement by the University of any idea, viewpoint, or activity described.

Before publicity can begin, all facilities, dates, and times must be cleared through the Office of University Events. Material printed in any language other than English may be posted only when accompanied by an accurate English translation.

Fliers and posters placed on University bulletin boards may not exceed 14” x 22” and must bear an approval stamp affixed by the Office of Student Activities. Only one advertisement per event is permitted on any one bulletin board. Posted material may not be placed on walls, doors, windows, pillars, trees, designated departmental bulletin boards, or over previously posted materials in such a way as to obscure them. Fliers designated for residence hall bulletin boards must be stamped by the Office of Student Activities, and must be left in the Office of Residence Life, as hall staff will oversee distribution. Campaign posters for student elections must also be stamped by the Office of Student Activities and then brought to the Hall Director for instructions on the appropriate placement of the poster within the Residence Hall. All posters and fliers will be removed from University bulletin boards the day following the event or two weeks after the date of approval, whichever is earlier.

Distribution of Literature

Newspapers, magazines, journals, and other periodicals must be approved by the Office of Student Activities for distribution prior to delivery. Materials such as brochures, handbills, information sheets, or promotional items approved for distribution may be handed out in high-traffic areas (e.g., in the Bauccio Commons foyer) as indicated by the Director of Student Activities. Door-to-door or random solicitation to pedestrians is prohibited. Materials may not be placed on or in vehicles parked on campus or left unattended in public areas. All materials to be distributed in all residence halls must be approved by the Office of Residence Life.

Chalking

Recognized clubs, student organizations, and campus departments may use sidewalk chalk to advertise an event or promote messages related to the group’s mission and purpose provided they obtain permission in advance from the Office of Student Activities. Permission may be obtained by sending submitting a request in writing (or via e-mail to stuact@up.edu) at least three business days in advance.

Once approved, chalking is allowed under the following guidelines:

  • Only non-toxic, erasable chalk may be used; permanent markers, grease-based chalk, spray-on chalk paint, and/or any other forms of paint are not permitted.
  • Chalk may only be applied to horizontal, solid surfaces exposed to the sky such as campus sidewalks, walkways, and patios near residence hall entrances and the Pilot House where rain waters will naturally wash it off.
  • Chalk may not be applied to streets, parking spaces, the Bell Tower Plaza, the entryway to the Chapel of Christ the Teacher, the Seal of Holy Cross on the Academic Quad, benches, or any vertical surfaces (including, but not limited to, sides of buildings, step faces, stair risers, pillars, and trash receptacles).
  • The application of chalk may not deface decorative symbols or engraved text located on the sidewalks.
  • Chalk messages must be attributed to the sponsoring group or the messages will be subject to removal.
  • All messages must be respectful and appropriate for the general public, including children and other campus guests.
  • Messages deemed to be hateful, offensive, or construed to be threats of emotional or physical harm toward an individual or group are not permitted, will be removed, and parties found responsible will be referred to the Associate Director for Community Standards for review.
  • Arrangements must be made for approved event promotion messages to be removed within 24 hours of the completion of the event or the sponsoring group could be subject to removal charges.